Free during early accessImport from Mindbody in under an hourLimited spots
Today, Tuesday1 need you · 2 done
07:02
Payment
Retried Maya K.’s failed card. $119 cleared on attempt 3.
07:14
Bookings
Waitlist promoted 2 students into 9am Vinyasa. Class is now full.
08:01
Needs you
Marcus needs a 4pm sub. 3 teachers are free and certified.
08:47
Students
Birthday note + drop-in credit sent to 6 students this week.
10:12
Needs you
Tuesday 6pm Vinyasa is soft. Drafted a nudge to 23 regulars.
10:58
Policies
No-show policy applied on 2 late cancels. Credits forfeited.
11:59
Needs you
Refund request, $40. Policy says no — your call.
Everything is logged and reversible.View full log →
Built forYoga studiosFitness studiosDance studiosMartial artsMusic schoolsWellness centers
A Tuesday, lightly narrated
Four moments that used to take an hour each.
017:02am
A card fails before you wake up.
Maya’s renewal failed overnight. The system retried twice, cleared on the third attempt. Receipt sent, tax logged. You don’t see this moment — it’s already closed.
Recovered revenue, without a chase.
Payments · this morning
Maya K. · Unlimited member
Retrying...
03:04am
Attempt 1
✗ insufficient funds
05:11am
Attempt 2
✗ insufficient funds
07:02am
Attempt 3
✓ $119 cleared
Receipt sent · tax loggedThank-you email queued
028:01am
Marcus can’t make the 4pm.
Three teachers are free, certified, and have said yes to subs before. You tap one. The class runs. Payroll is tagged.
A sub slotted in 11 seconds.
Substitute picker
4:00pm — Power Hour
Marcus is out. Three subs available.
0310:12am
Tuesday 6pm is half empty.
Bookings are soft by mid-morning. A nudge is drafted to the 23 students who usually come on Tuesdays — not everyone, just the right ones. You edit one sentence, tap send.
17 / 20 instead of 9 / 20.
Nudge draft · for your review
Draft — Tue 6:00pm Vinyasa
To: 23 Tuesday regulars (9 / 20 booked)
A spot for you at tonight’s Vinyasa?
Hi Priya — it looks like you might be free tonight. We've got a few spots left in the 6pm Vinyasa Flow with Dani. We'd love to save one for you. Reserve my spot →
You can edit any word before it sends.
043:30pm
A late-cancel asks for a refund.
Your policy says no-shows inside 2 hours forfeit the credit. The system enforces it — kindly, in your voice, consistently. Only the edge cases come to you.
Consistent policy. Zero awkward emails.
Policy · late cancellation
Late cancellation · within 2 hours
Your policy forfeits the credit. Here’s what Elena sees:
Hi Elena — thanks for letting us know. Because it’s under 2 hours from class, today’s credit is used per our cancellation policy. We saved your spot for the 7:30pm if you can make it — just reply yes.
Sent automatically, in your voice.Logged · reversible
Before Studio Sensei
That Tuesday used to take six different apps.
Failed payment? Check Stripe. Sub needed? Text the group chat. Nudge for a soft class? Open Mailchimp. Every moment you just saw was a different tool, a different login, a different tab.
Google Calendar
Scheduling
Spreadsheets
Student tracking
Venmo / Square
Payments
Mailchimp
Marketing
Slack / texts
Team comms
Notion / paper
Class notes
Studio Sensei replaces all of this. One login.
See it in action
One system. Three jobs it never drops.
Not a gallery of screens — the actual surfaces, doing the work. Watch each one, or pick a track.
app.studiosensei.ai/today
Today · Tuesday
4 classes · 1 location
1 needs you
9:00
Vinyasa Flow
Aria P.
18/20
12:00
Lunch Express
Sam L.
11/16
4:00
Power Hour
Sub needed — 3 available
14/18
6:00
Candlelight Yin
Maya R.
19/24
Maya K. · $119 recovered on retry 3auto ✓
What you get
Three outcomes we’ll stake our name on.
Not features to evaluate. Not dashboards to learn. Just three things that should be different after your second week.
01
Full classes, fewer ghosts.
Waitlists that actually promote. Gentle nudges to students who flake. A no-show policy that holds — without you being the bad guy.
↑ 0
fill rate in 90 days (pilot studios)
02
Money that shows up on time.
Memberships that renew on schedule. Failed cards retried and recovered. Packs, drop-ins, intro offers — one checkout, no Venmo chase.
$0
avg. recovered per month on failed charges
03
A shorter Sunday night.
Next week’s schedule drafted from your templates. Teacher swaps and cancellations handled — you just approve the ones that need you.
0 hrs
hours per week handed back to owners
What the pilot studios told us
Numbers we won’t print until they’re real.
0 hrs
per week of admin handed back to the owner
↑ 0%
average class fill rate inside 90 days
0%
of payment failures recovered on second retry
< 0 hr
to import from Mindbody, WellnessLiving or Glofox
[Proof: pending — replacing with verified case-study numbers before launch.]
How it works
Up and running in under an hour.
01
Provide your studio info
Share your website URL, upload a document, or describe your studio in chat. A configuration is proposed for your review.
02
Set your rules
Define cancellation policies, payment terms, and scheduling preferences. The system enforces them consistently and logs every action.
03
Operate with visibility
Track class fill rates, revenue, and student activity from one dashboard. What needs attention gets surfaced — you decide what to act on.
“I didn’t adopt an AI. I finally got a system that asks before it does anything weird — and handles everything else while I teach.”